Workflow portal · 2026
Nikah Portal
A marriage service that used to run on a spreadsheet, now one portal from registration to certificate.
Masjid E Vali asks every couple to register, prove who they are, complete a preparation course and book a date before their nikah. We built the portal that carries them through it, and the back office that lets facilitators run it.
- 8
- stages tracked for every couple
- 2
- partners under one reference, each with a login
- 3
- roles: couples, facilitators and the office
- Daily
- reminders that chase stalled applications
01 · The challenge
Registrations, document checks, course completion and bookings were all tracked in one shared Google Sheet. Facilitators chased couples by email for missing documents, couldn't see who had actually watched the course, and juggled dates by hand. Couples had no single place to see what was left to do.
02 · What we built
One portal with a side for each person. Couples register together, upload their documents privately and work through a video course that can't be skipped, with short questions along the way and a final assessment. Facilitators get a queue that moves each application through eight stages, from new to certificate, and a calendar they control. The existing spreadsheet stayed in sync while the office moved across.
Inside the product
Nikah Portal, from every side.
Replicas of real screens, rebuilt here so you can see how it works for the people who use it. Names and data are made up.
01 · Couple
Documents, uploaded once
After registering, each partner uploads their ID and proof of address. The checklist ticks itself off, and nothing is shared beyond the facilitator.
Upload your documents
Reference MEV-1048
Passport or National ID
passport-scan.jpg · 1.2 MB
02 · Facilitator
A queue, not a spreadsheet
Facilitators see every application by stage. Approving a couple's documents sends both partners their login and opens their course.
Admin / Applications
Applications 6
- MEV-1048Yusuf RahmanAisha BegumPending Review–28 Sep 2026View
- MEV-1046Idris MalikSumayyah AliIn Progress–21 Sep 2026View
- MEV-1043Hamza QureshiNoor HussainAwaiting Booking–14 Sep 2026View
- MEV-1041Bilal AhmedMariam SiddiquiNikah Booked18 Oct 20269 Sep 2026View
- MEV-1049Zakariya ShahHafsa IqbalNew–30 Sep 2026View
- MEV-1039Musa KhanRuqayyah PatelIn Progress–2 Sep 2026View
Swipe to see the full screen
03 · Couple
Progress, side by side
Each partner sees where they are in the course, how far their partner has got, and the one thing to do next.
Assalamu Alaikum, Aisha
Complete all modules and the final assessment to receive your certificate.
Course Progress
2 of 5 modules completed
Currently on: Islamic Family Finance
Yusuf’s Progress
80% of course complete
Application Reference
MEV-1048
41 days remaining
Continue Module 3
Islamic Family Finance · 45% watched
All Modules
- ✓Rights & Responsibilities in Marriage90%
- ✓Communication & Conflict Resolution100%
- 3Islamic Family Finance
- 🔒Intimacy & Family Planning
- 🔒Building a Muslim Household
04 · Couple
Lessons that can't be skipped
Try dragging ahead on the progress bar. The course has to be watched, and short questions pause the video to check understanding.
Yusuf Rahman
GroomModule 3 of 5
Islamic Family Finance
Part two
Mahr and nafaqah
Rights, responsibilities and planning together
Swipe to see the full screen
05 · Couple
Dates you can actually book
Couples check live availability before booking. The office sets the days, times and capacity from its own calendar.
Nikah Availability
Masjid E Vali, Blackburn
October 2026
›Ready to begin? Register your interest
What it does
- 01
Registration as a couple
Both partners register under one reference, and each sees the other's progress without seeing their private documents.
- 02
Private document checks
Passports and proof of address are uploaded once, stored privately and checked for completeness before a facilitator reviews them.
- 03
A course that has to be watched
Lessons can't be skipped. Quick questions pause the video at key moments, and a final assessment unlocks the certificate step.
- 04
A queue for facilitators
Every application sits in a clear stage, with documents, course progress and email history on one page.
- 05
Dates the office controls
Facilitators set the weekly schedule and capacity. Couples see live availability before they book.
- 06
Reminders that send themselves
A daily job nudges couples who have stalled, so nobody chases anybody by hand.
What we did
Product design · Web app · Admin tools · Data migration
Built with
Next.js · Prisma · Turso · Cloudflare R2 · Resend · Google Sheets API · Tailwind CSS
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Brand identity & website